SWE Region F Business Meeting Minutes – Sunday, April 7, 8am-1pm

8:30-8:45	Welcome & Introductions by Andrea Karalus Region F Governor,

governor-f@swe.org W: 860-565-6051

See attached attendance list

8:45-8:50	Establishment of quorum and voting vs non-voting members (12 of 14 voting members present)

Approval of Minutes from Region F business meeting in Houston 11/8/12

Motion to approve made by Darlene Yeardon, seconded by Beth Peterson

Motion passed

General Announcements

May 15 is the last update due from Section Reps to Andrea

CLF and Region Governor Summit in East Peoria, IL Aug 2-3 (this is now changed…CLF will be in Baltimore at WE13 in October)

Region Planning Meeting will be planned for August/Sept

Don’t forget to send Andrea rosters after elections happen

9:55-10:25	Health of Sections Review – Revitalization Review

Collegiate Report

Reviewed Collegiate sections that owe information

Reviewed nominees for Region Collegiate Team

9:25-9:55	2013 Region F Conference Financial that includes Conference Summary

Region F Financial Audit, Region F Funding Requests

Discussion over long-term use of conference proceeds

See attached financial summary presentation for details. Current balance is $54,229.30

11:00-11:30	2013 Region F Conference Bid – Presentation, council vote

University of New Hampshire and Western New England University presented

Darlene Yeardon moves to award Bid to Western New England University to host region conference for FY2014, seconded by Cary Hirnak. Motion passes. Professional co-chair to be decided later.

11:30-Noon	Region Elections

Region Nominating Committee was defunct this year. All nominations are taken from the floor

Lt Governor

Nominees:

Cary Hirnak nominated Ellen McIsaac, seconded by Pam Tillis

Beth Peterson nominated Ebony Joseph, seconded by Deb Main

Katherine Culbert moved to suspend Lt Governor elections until after WNEU presentation, seconded by Cary Hirnak. Katherine Culbert moved to reconsider, seconded by Cary Hirnak.

Call for paper ballot. Audited by Marge Inden.

Ebony Joseph was elected.

Treasurer

Nominees:

Sarah Koenig nominated Ellen McIsaac, seconded by Noemi Chiriac.

Ellen McIsaac was elected.

Nominees:

Darlene Yeardon nominated Katherine Culbert for Secretary and Michele Fitzpatrick for Society Nominating Committee and Erika Gorman for Region Nominating Committee, seconded by Pam Tillis.

All nominated were elected.

Election for Region Collegiate Senator was a tie, as per Society by-laws, went to a hat ballot, audited by Marge Inden- winner is Ashley Vassell

10:35-11:00	Senate Update

12:15-12:55	FY13 Region F Goals & Brainstorming on FY14 Goals,

We will use SWEeter Futures and show the society how much outreach Region F is doing

Every section represented at Annual and Region Conferences

Update and expand Leadership Pipeline

Extend outreach to McGill University SWE Affinity Group

Develop Region Procedures (Darlene Yerdon has volunteered) and scheduling

Work to develop standards for Sustainable/Green Events (Rachel Gitajn from North Country)

All sections (professional and collegiate) in good standing

Increase region membership by 10%

Better incorporate Graduate Students into sections and region events

Hold Region Meetings/telecons once per quarter

Increased participation in region conference planning, esp. UNH reps

Expand conference assistance to include Section Reps

Update By-laws

Professional and Collegiate Leadership Coaching sessions at 25% of colleges and 33% of professional sections

Have 2 Professional and 2 Collegiate Leadership Coaches

Region F Yearbook Article:

Photos needed by the end of April

12:55-1:00	Good of the Order

Take into consideration that not all members are able to open newer Windows documents. Save/send as pdf

Pam Tillis moved to adjurn. Deb Main seconded.